Information Notice on the processing of personal data by SISSA Medialab S.r.l.

Participation in activities related to the scientific community such as, for example: 

• Submission of articles for peer review (including sharing identity and contact information with scientific community members/portal users for proper article upload and assignment);
• Publication of articles and associated personal data (name, institution, country, ORCID id and e-mail address);
• Participation in the peer review process (including sharing identity and contact information with scientific community members/portal users for proper article review; statistical analyses for easier workload distribution; overall anonymous and aggregated - if published - evaluation of the activities);
• Participation both in-person and online in webinars, training and in-depth courses, conferences, focus groups, interviews, etc. as well as related activities.

• Contract with the data subject (or pre-contractual measures taken at the data subject’s request), or
• Statutory obligation, or
• Legitimate interest of the Controller depending on the contexts in which the Data Subject’s personal data are processed, or
• Consent where necessary.

• Contract with the data subject (or pre-contractual measures taken at the data subject’s request), or
• Statutory obligation.

• Contract with the data subject (or pre-contractual measures taken at the data subject’s request), or
• Legitimate interest of the Controller.

• Contract with the data subject (or pre-contractual measures taken at his or her request), or
• Statutory obligation.

• Contract with the data subject (or pre-contractual measures taken at the data subject’s request), or
• Statutory obligation.

• Contract with the data subject (or pre-contractual measures taken at the data subject’s request), or
• Statutory obligation.

Depending on the contexts in which the data subject’s personal data are processed:

• Contract with the data subject (or pre-contractual measures taken at the data subject’s request), or
• Statutory obligation, or
• Legitimate interest of the Controller.

The controller may use its legitimate interest as the legal basis for a given purpose by balancing its rights with those of the data subject, taking into account his or her “reasonable expectations” in view also of the existing relationship with the controller. When the processing is based on the legitimate interest of the controller, it is not necessary to request the data subject’s consent to pursue that specific purpose. The processing must not adversely affect the rights and freedoms of the data subject. Some examples of legitimate interest:

• Organisational efficiency of corporate data governance;
• e-mail communications concerning the functionality of a service and the Controller’s plans for future developments.

• Persons authorised to perform the processing duly instructed and bound to confidentiality;
• Processors: service providers to whom the data may be transmitted and who process the data on behalf of the Controller on the basis of a legally binding agreement guaranteeing the protection of personal data. The Controller works closely with several third-party providers, who complete processing and provide services (SPRINGER NATURE, IOPP, Abstracting and indexing services, Crossref);
• Autonomous Controllers with sufficient guarantees to process data subjects’ data and with a valid legal basis for doing so (e.g. authorities and control and supervisory bodies, public or private entities entitled to request data, such as partners or suppliers);
• Users browsing the website: among the obligations provided for by national legislation is the obligation to publish on the company website identification data and data on the remuneration paid by the company to Independent Contractors, Consultants and/or other persons provided for by the legislation "on transparency and dissemination of information by public administrations" (Legislative Decree No. 33/2013).

The Controller will not sell or pass on personal data of data subjects to third parties to be used for marketing purposes.

Transfers to third countries will take place in accordance with current legislation:

• in countries recognised as safe by the EU Commission;
• in countries with which Europe has international data protection agreements;
• with entities with which the Controller has entered into legally binding agreements providing adequate guarantees for the protection of the Data Subjects as required by law;
• if there are exemptions provided for:
  • consent of the data subject;
  • by necessity and not continuously for types and amounts of data that permit it.

Further details on the location, appropriate safeguards and copy of the data can be requested from the Controller and/or will be provided in special reference notices.

Data intended for publication on Internet sites will be accessible to any user visiting the site that published them. Such processing will have an appropriate legal basis and will be carried out on data for which the data subject has been informed of the specific purpose.

The Controller applies the principle of data minimisation for all processing.

For some processing, the retention period can be determined more precisely than others, for example:

• 10 years after termination of the contract for administrative and accounting data in compliance with the statutory obligation to retain them;
• In the event of litigation, for the duration of the litigation and the time limits for appeals;
• For newsletter subscribers until the data subject unsubscribes or the information channel is no longer maintained.

For other processing operations, the criteria for determining the retention period is assessed on a case-by-case basis, sometimes in view of regulatory indications (e.g. Covid), others on the basis of balancing the legitimate interests of the Controller, contractual obligations, and the rights of the data subjects. Where possible, the retention period set or at least the criteria used will be indicated in a separate notice.

• Obtaining confirmation of whether or not processing is taking place and, if so, obtaining access to the data concerning the data subject;
• Knowing the origin of the data processed by the Controller;
• Verifying the accuracy of the data concerning the data subject;
• Opposing, for legitimate reasons, the processing;
• Requesting the integration, erasure, updating, rectification, blocking of personal data processed in violation of the law, portability.

Data subjects also have the right to:

• Be informed of breaches that may result in a high risk for the data subjects;
• Complain to the competent supervisory authority in the Member State where they habitually reside or work or in the State where the alleged breach occurred.

The disclosure of certain personal data is a statutory or contractual obligation or a necessary requirement for the conclusion of a contract. Where the data subject is under an obligation to provide personal data and does not do so, it will be impossible to pursue the purposes for which the data are requested, including, by way of example:

• the possibility of using the Controller’s services;
• processing of payments;
• signing of Contracts, etc.